MS Word Shortcut Keys PDF List Download Now with latest version
MS Word shortcut keys are used by 2/3 of the middle-aged group population. Hence it is no wonder that MS Word shortcut is 13th on the list of skills required for their personal growth and development.
Shortcut Keys for MS Word with PDF list
Below is the list of MS Word shortcut keys in PDF. Don’t be much surprised by the length of the list and with the number of MS Word shortcuts. All these MS Word shortcuts will speed up the workflow and make things easy and convenient. Download the MS Word shortcut keys pdf.
General – MS Word Shortcuts Keys
| Action | Shortcut keys |
|---|---|
| Create a new document | Ctrl + N |
| Open document | Ctrl + O |
| Close document | Ctrl + W |
| Save document | Ctrl + S |
| Save document as | F12 |
| Print document | Ctrl + P |
| Open recent file | Alt then F, R |
| Undo the last action | Ctrl + Z |
| Redo the last action | Ctrl + Y |
| Cut text or object | Ctrl + X |
| Copy text or object | Ctrl + C |
| Paste selected text or object | Ctrl + V |
| Copy text format | Ctrl + Shift + C |
| Paste text format | Ctrl + Shift + V |
| Paste and keep source formatting | Ctrl + V, then Ctrl, then K |
| Paste and keep text only | Ctrl + V, then Ctrl, then T |
| Show or Hide the Ribbon | Ctrl + F1 |
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Shortcuts Keys on Navigation in Word Documents
| Action | Shortcut keys |
|---|---|
| Jump one character to the left | ← |
| Jump one character to the right | → |
| Jump one word to the left | Ctrl + ← |
| Jump one word to the left | Ctrl + → |
| Jump to the end of a line | End |
| Jump to the beginning of a line | Home |
| Jump one line down | ↓ |
| Jump one line up | ↑ |
| Jump one paragraph down | Ctrl + ↓ |
| Jump one paragraph up | Ctrl + ↑ |
| Jump one screen down | PageDown |
| Jump one screen up | PageUp |
| Move to the beginning of the next page | Ctrl + PageDown |
| Move to the beginning of the previous page | Ctrl + PageUp |
| Jump to top of the visible window | Alt + Ctrl + PageDown |
| Jump to the bottom of the visible window | Alt + Ctrl + PageUp |
| Jump to end of the document | Ctrl + End |
| Go to a page, bookmark, comment, etc. | Ctrl + G or F5 |
| Go back to the previously edited location in a document | Alt + Ctrl + Z |
| Go to the last change or revision | Shift + F5 |
| Set and edit bookmarks | Ctrl + Shift + F5 |
Extend Selection (Select text, move and delete)
| Action | Shortcut keys |
|---|---|
| Extend selection one character to the right | Shift + → |
| Extend selection one character to the left | Shift + ← |
| Extend selection one word to the right | Ctrl + Shift + → |
| Extend selection one word to the right | Ctrl + Shift + ← |
| Extend selection to the end of a line | Shift + End |
| Extend selection to the beginning of a line | Shift + Home |
| Extend selection one line down | Shift + ↓ |
| Extend selection one line up | Shift + ↑ |
| Extend selection one screen down | Shift + PageDown |
| Extend selection one screen up | Shift + PageUp |
| Extend selection to end of the document | Ctrl + Shift + End |
| Extend selection to the beginning of the document | Ctrl + Shift + Home |
| Extend selection to end of the visible window | Alt + Ctrl + Shift + PageDown |
| Extend selection to the beginning of the visible window | Alt + Ctrl + Shift + PageUp |
| Select entire document | Ctrl + A |
| Turn extend mode on | F8 |
| adds one paragraph to selection | Enter (in extended mode) |
| Extend selection in extend mode | Arrow keys, PageUp and PageDown |
| Reduce the size of a selection in extend mode | Shift + F8 |
| Select a vertical block of text in extend mode | Ctrl + Shift + F8 |
| Turn to extend mode off | Esc |
| Delete one character to the right | Delete |
| Delete one character to the left | Backspace |
| Delete one word to the right | Ctrl + Delete |
| Delete one word to the left | Ctrl + Backspace |
| Delete one character to the right or delete the selection | Delete |
| Decrease font size one value | Ctrl + Shift + < |
| Increase font size one value | Ctrl + Shift + > |
Insert special characters, Text elements and Breaks
| Action | Shortcut keys |
|---|---|
| Insert Copyright symbol | Alt + Ctrl + C |
| Insert Trademark symbol | Alt + Ctrl + T |
| Insert Registered Trademark symbol | Alt + Ctrl + R |
| Insert Euro currency symbol | Alt + Ctrl + E |
| Insert horizontal ellipsis(…) | Alt + Ctrl + . |
| Insert Em dash | Alt + Ctrl + – |
| Insert Symbol | Alt then N then U |
| Insert Footnote | Alt + Ctrl + F |
| Insert an Endnote | Alt + Ctrl + D |
| Insert a Hyperlink | Ctrl + K |
| Insert Citation Mark | Alt + Shift + I |
| Insert Index Mark | Alt + Shift + X |
| Insert Paragraph Break | Enter |
| Insert line break without breaking the paragraph | Shift + Enter |
| Insert Page Break | Ctrl + Enter |
| Insert column break | Ctrl + Shift + Enter |
| Insert Non-breaking space | Ctrl + Shift + Space |
| Insert Non-Breaking Hyphen | Ctrl + Shift + – |
| Insert Hyphen | Ctrl + – |
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Shortcut Keys for Find and Replace in MS Word
| Action | Shortcut keys |
|---|---|
| Open find and replace window | Ctrl + H |
| Repeat last find after closing find the window | Shift + F4 |
| Jump between find menu and document | Ctrl + Tab |
| Closed Find and Replace window | Esc |
| Open Search menu from the navigation pane | Ctrl + F |
Shortcut Keys For Format Text and Paragraph in MS Word
| Action | Shortcut Keys |
|---|---|
| Apply and Remove Bold | Ctrl + B |
| Apply and Remove Italic | Ctrl + I |
| Apply and Remove Underline | Ctrl + U |
| Apply and Remove double-underline | Ctrl + Shift + D |
| Apply and Remove words underline | Ctrl + Shift + W |
| Apply and Remove Big capitals | Ctrl + Shift + A |
| Apply and Remove Small capitals | Ctrl + Shift + K |
| The open Font dialogue box | Ctrl + D |
| Increase font size by one value | Ctrl + Shift + > |
| Decrease font size by one value | Ctrl + Shift + < |
| Apply and Remove subscript | Ctrl + = |
| Apply and Remove Superscript | Ctrl + Shift + = |
| Copy formatting | Ctrl + Shift + C |
| Paste formatting | Ctrl + Shift + V |
| Change between all case | Shift + F3 |
| Apply strike-through formatting | Alt + H then 4 |
| Reveal formatting | Shift + F1 |
| Apply and Remove Highlight text feature | Ctrl + Alt + H |
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MS Word Shortcut Keys For Format Paragraphs & Apply Styles
| Action | Shortcut Keys |
|---|---|
| Right align paragraph | Ctrl + R |
| Left align paragraph | Ctrl + L |
| Center align paragraph | Ctrl + E |
| Justify align paragraph | Ctrl + J |
| Set line spacing to single space | Ctrl + 1 |
| Set line spacing to double space | Ctrl + 2 |
| Set line spacing to 1.5 | Ctrl + 5 |
| Open or Close styles task pane | Alt + Ctrl + Shift + S |
| Apply Heading 1 style | Alt + Ctrl + 1 |
| Apply Heading 2 style | Alt + Ctrl + 2 |
| Apply Heading 3 style | Alt + Ctrl + 3 |
| Apply Normal Style | Ctrl + Shift + N |
| Open apply styles task pane | Ctrl + Shift + S |
Shortcut Keys For Review Documents in MS Word
| Action | Shortcut Keys |
|---|---|
| Choose the spelling command | F7 |
| Insert a comment | Alt + Ctrl + M |
| Turn change tracking on and off | Ctrl + Shift + E |
| Display the selection | Alt + F10 |
| Open the word counting dialog box | Ctrl + Shift + G |
Shortcut Keys for Enter some Special fields are as follows:
| Action | Shortcut Keys |
|---|---|
| Insert current Date | Alt + Shift + D |
| Insert Page number | Alt + Shift + P |
| Insert Current Time | Alt + Shift + T |
| Insert Mark citation | Alt + Shift + I |
| Insert Mark Index | Alt + Shift + X |
| Insert Table of Content | Alt + Shift + O |
Shortcut Keys For Mail Merge are as follows:-
| Action | Shortcut Keys |
|---|---|
| Preview a mail merge | Alt + Shift + K |
| Merge a document | Alt + Shift + N |
| Print the merged document | Alt + Shift + M |
| Edit a mail merge document | Alt + Shift + E |
| Insert a merge field | Alt + Shift + F |
Function Key Shortcut:
| Action | Shortcut Keys |
|---|---|
| Display Word Help | F1 |
| Allow you to move text or graphic | F2 |
| – | F3 |
| Repeats same action | F4 |
| Display Go To Tab | F5 |
| It Allow user to Switches between Panes, Documents, Status Bar and Ribbon | F6 |
| To Check Spelling and grammar in the word file | F7 |
| Extend selection size if you want select more character | F8 |
| Select & update Fields you editing | F9 |
| On & off Keytip | F10 |
| Change or move to next field | F11 |
| Open Save as Box | F12 |
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Ms Word Shortcut Keys PDF 2022
New 2022 Ms Word Shortcut keys are same as previous versions, so you can follow above PDF and free to use above shortcut. 2022 version yet to launch, but many user prefer older version and Microsoft prefer to keeps same short for user convenience.
We have tried our best to compile the best and the most used shortcuts. All these MS Word shortcut keys are useful and worthy. Trust me this MS Word shortcut keys PDF will be worth downloading, and you won’t regret it. Another alternative shortcut that people or users might search for in replacing MS Word shortcuts is LibreOffice Writer shortcuts, Google Docs shortcuts.
These MS Word shortcut keys PDF will make your life easier while working in MS Word. All of these MS Word shortcut keys can be used and helpful while writing primary school essays to professional manuscripts. Hence you must know both the short way and the long way before you are called an MS Word expert.
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